PMP ® Project Managers Deliver On Time, On Budget and On Scope
Success in business relies on many factors. One of the most important is a solid plan that is agile enough to adapt to changing business needs yet comprehensive to assure cost control and timely delivery. As PMP® certified project managers, Avidaid's staff are able to create such a plan to deliver your project on time, on budget and with a level of quality that meets the requirements.
As software and web application developers ourselves, we know the unique needs of managing projects to create applications and the pitfalls that can occur. Tasks can be fluid with changing dependencies. Sometimes new technology must be developed before a product can be built. Elements of a plan may need to be changed during development. Portions of a project many need to be planned as the project proceeds. Planning is essential in controlling the schedule, the budget and the scope. Still changes can occur due to design, client or market influences. We make certain a change control system is in place to identify, analyze and submit changes for approval or denial.
Our clients include Hewlett-Packard, Medusa Medical Technologies, Capital Health District, VECT Systems, Body Cote Testing Group, Australia-New Zealand Direct Lines, Nova Scotia Power, Pacific Gas & Electric, Country of San Mateo and McGill University.
The project begins with an analysis of the business to document the "as-is" state (how things are) and the "to-be" state (what will be accomplished). We work with you to develop a business requirements document (BRD) and business case. We identify the stakeholders (people who can be effected by or have an affect on the project). The requirements (the things that must be delivered and the things that would be nice to have) are gathered from stakeholders, external organizations and government regulators. The business analyst documents the assumptions (what is taken for granted), the constraints (what can hold the project back) and the risks (future events that, if they occur, could have a positive or negative effect on the project). We can work from an existing BRD or create one for you.
Avidaid follows the Project Management Institute methodology to define and control every project from the development of a project charter through the project's close. Each step is followed because the most important part of the project management methodology is following the entire methodology. Leaving out any step is like baking a cake without all the ingredients. It just does not work.
We continually monitor the project's progress with both structured reporting and informal visits with the team. Problems are spotted early and corrective measures taken. We use earned value management (EVM) to determine if projects are on time and budget and where corrections need to be made.
Risks can kill a project, especially risks that go undetected. Risk identification and assessment begins at the start of the project and continues to the close. As risks are identified, they are evaluated for their likelihood of occurring and the impact they could have. Some risks will be ignored because their impact or likelihood are so small it is not cost effective to consider them. Others may have mitigation plans drawn up to deal with them. Such plans can attempt to avoid a risk, reduce its effect, share it with someone else or accept it. Cash reserves can be set aside to deal with risks should they occur. A negative risk could be one where a supplier cannot deliver a rare material. A contingency plan might be to use a second, more expensive vendor. A reserve could be set aside to make up the difference in cost. A positive risk could be where you are making monthly payments to lease equipment from another country and the exchange rate changes dramatically in your favour, You could pay off the lease all at once at a lower cost to you
Communication breakdown is the number one cause of project failure. It is essential to keep everyone informed and for the project manager to know the current status of the project at all times. This can take the form of periodic reports or presentations, informal meetings, status reports, an issues log or a web site. At Avidaid, we speak the language of management and staff, allowing us to easily listen and speak with everyone in an organization from the board room to the shop floor, stakeholders and clients.
We form teams into cohesive units that maintain productivity and quality throughout the project. We make certain to understand all team members as an individuals and to know their needs. This includes training requirements. We hold team building exercises that might be a shared lunch or a brainstorming session. We have found that when team members are given the tools they need, receive the training they require, clearly understand the goals of the project and feel they are an important part of the team they will perform better, produce higher quality work and meet the schedule and budget. In today's world it is not good enough to simply motivate team members, the project manager must inspire them.
Contact us today to get your projects humming.